WriteToMail

WriteToMail is an innovative solution designed to streamline the process of sending physical mail for modern law firms and businesses. By automating the traditional methods of printing, folding, stuffing, and mailing letters, it allows users to send communications in seconds via integration with Clio or through a user-friendly web dashboard. Each letter is professionally printed, addressed, and delivered by USPS, including options for certified mail with electronic return receipts. WriteToMail is specifically tailored for legal workflows, offering features that cater to client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns. With native Clio integration, it automatically pulls contact data, ensuring accuracy and efficiency. Additional features such as address verification, tracking, and delivery confirmation come standard, enhancing the reliability of the service. This makes WriteToMail an essential tool for law firms looking to modernize their communication processes and improve client engagement.

AI-Powered Draft Generation

WriteToMail features an AI tool that allows users to describe their letters in plain English. The AI quickly generates a professional draft, saving time and ensuring high-quality content. This feature is ideal for those who may struggle with writing formal letters or are pressed for time.

Visual Editing Tools

The platform includes intuitive visual editing tools that enable users to fine-tune fonts, styles, and wording. This ensures that every letter appears professionally typeset and tailored to the specific needs of the sender, enhancing the overall presentation of the correspondence.

Bulk Mailing Capabilities

WriteToMail allows users to send thousands of letters at once by uploading a CSV or Excel file. The platform personalizes, prints, and mails each piece automatically, making it an excellent choice for businesses looking to execute large-scale marketing campaigns or notifications without the hassle of manual processing.

Comprehensive Tracking and Confirmation

With WriteToMail, users can track every letter sent from their dashboard. This feature includes tracking numbers and delivery confirmation, providing peace of mind that communications are reaching their intended recipients and allowing for easy follow-up when necessary.

Legal Correspondence

Law firms can utilize WriteToMail to automate the sending of critical legal documents such as demand letters, retainer agreements, and court filings. This ensures timely delivery while reducing the administrative burden on staff.

Marketing Campaigns

Businesses can leverage WriteToMail for bulk marketing efforts. By uploading a contact list, companies can personalize postcards and letters to reach thousands of potential clients efficiently, enhancing their marketing strategies without the need for additional resources.

Client Engagement Letters

WriteToMail simplifies the process of sending client intake letters, follow-ups, and other engagement communications. The automation allows firms to maintain consistent contact with clients, improving satisfaction and retention rates.

Notifications and Announcements

Organizations can use WriteToMail to send official notifications, such as changes in policy, important announcements, or reminders. The ability to track these communications ensures that recipients receive crucial information promptly.

How much does it cost to send a letter?

Each letter sent via WriteToMail includes printing, an envelope, and USPS First-Class postage. For bulk mailings, volume discounts are available. The Business plan is priced at $20 per month, with metered billing based on usage.

How long does delivery take?

Letters are typically printed and mailed within 1 to 2 business days. Once sent, USPS First-Class Mail generally delivers within 5 to 7 business days, resulting in a total timeframe of approximately 6 to 9 business days from submission to the recipient's mailbox.

Where can you deliver?

WriteToMail can deliver to all addresses within the United States using USPS First-Class Mail, making it a versatile option for businesses and law firms across the country.

Is my letter content private?

Yes, WriteToMail prioritizes privacy. All letters are printed by a secure mail partner that is SOC 2 Type II and HIPAA compliant. Your data is encrypted and accessible only through your WriteToMail account, ensuring the confidentiality of your correspondence.